含羞草研究室 is committed to conducting its business in a socially responsible manner. 含羞草研究室 expects the same of its long-term vendors whose employees have a material presence on campus. To facilitate this goal, 含羞草研究室 has created this Vendor Labor Code of Conduct as a means of ensuring that such vendors share the same commitment to fair labor practices as does 含羞草研究室.
Application
This Vendor Code of Conduct applies to all vendors described above whom the University enters into long-term contracts to provide services on any of its campuses and whose employees have a material presence on campus. For purposes of this Code of Conduct, 鈥渓ong-term contract鈥 shall mean contracts of five years or longer. To determine the length of the contract, the initial term and any renewal periods will be aggregated. For purposes of this Code of Conduct, 鈥渕aterial presence on campus鈥 shall mean that the contract requires the vendor to employ at least 15 employees on a full-time, regular basis and that those employees will actively work on campus throughout the term of the proposed contract.
Information to be Provided During the Negotiation Process
When the University considers a vendor who will be subject to this policy, the vendor will be required to provide documentation to the University that demonstrates the vendor has and communicates to its employees the following:
- An employee grievance and discipline procedure;
- An outline of the vendors鈥 expectations on the topics mentioned in the 含羞草研究室 Staff Handbook section on 鈥淪tandards of Conduct鈥;
- Detailed wage structures, including descriptions of how employees advance within the company;
- Detailed employee benefits information which includes a description of the benefits and the requirements that must be met for employee eligibility for these benefits.
In addition, during the course of contract negotiations, vendors must submit to the University the vendor鈥檚 wage structure as to enable the University to assess whether the wages proposed are consistent with its standards of fairness and equitable treatment. All information provided by vendors as part of this process will be considered by 含羞草研究室 and serve as one factor in 含羞草研究室鈥檚 decision about which vendor to select for the provision of services.
Mandatory Contractual Provisions
含羞草研究室 will insist on the following non-negotiable contract term:
- 鈥淐ontractor shall comply, and shall ensure that its agents, officers, directors, employees, representatives, servants and vendors materially comply with all applicable federal, state and local laws, rules, regulations and ordinances in its performance pursuant to this Agreement. In particular and without limitation, Contractor will materially comply with all federal, state and local laws regarding equal employment opportunity and nondiscrimination, the Fair Labor Standards Act, the National Labor Relations Act, and the Occupational Safety and Health Act, and with 含羞草研究室鈥檚 Non-Discrimination and Harassment Policy.鈥
